You can configure which languages are included in a collection and manage their translations in Veeva eCOA Studio.
When a study language is included in a collection version, all participant materials need to be translated before you can approve the collection. Site translations are only required for included languages that are also supported by Veeva, and are based on the site’s location.
Viewing Collection Languages and Translations
To view languages and translations, open a collection and select the Study Settings tab, and select the Languages tab.
Adding or Removing Languages
To add a language to the collection, the language must be added to Study Settings. See Managing Study Languages for more information.
If the language is already added for the study but was excluded from previous collection versions, find the language you want to include in the Languages tab of the collection and turn on the Include in Version toggle.
Note: Once a language is included in an approved collection version, that language cannot be excluded in future collection versions.
Excluding Languages from a Collection Version
To exclude a language from a collection, find the language you want to exclude from the Languages tab of the collection and turn off the Include in Version toggle.
Note: You cannot exclude a language that has been included in an approved collection.
Reviewing Translation Status on the Languages Tab
To identify which languages are in your study’s collection and confirm whether all necessary translations have been uploaded for those languages, select the collection you want to review the translation status for and open the Languages tab. Each language in the collection is listed with its translation status for Patient and Site surveys. If all translations are missing for a given language, the Status column displays No items translated.
Reviewing Translation Status on the Surveys Tab
To identify a survey’s required languages and translation status, complete the following steps:
- Select the Surveys tab.
- Review the Translated column for the following information:
- A count representing the number of translations uploaded out of the number of translations required.
- Hover over the count to view the status of each required translation.
Setting the Language Type
When you add sites to the language type, event files will also be available to download for translation.
- In the Languages tab, select the Edit icon () in the row of the language you want to update. The Set Survey Type dialog box opens.
- Select the group that you want translations to be displayed for: Patient and Site, Patient Only, or Site Only.
- Select Update.
Note: If the Edit button is unavailable, the language is not available for that site.
Downloading All Translations or Untranslated Text
To download a language’s completed translations or untranslated text, open the Languages tab. Beside the name of the language from which you want to export text, select the Download Translations icon (
).
- Select Download All Translations to download a JSON file containing all text for your study that has already been translated into that language.
- Select Download Untranslated Text to download a JSON file containing all text for your study that hasn’t been translated into that language.
Uploading Translations
To upload JSON translation files for the languages required by your collection, complete the following steps:
- Select the Languages tab.
- Select Upload Translations.
- Drag-and-drop or browse your computer for a language JSON translation file.
- Select Upload.
The system automatically detects the language of the JSON translation file and matches it to the appropriate language in the collection.