Users with access to the Library Manager can create and manage the translations and availability of library surveys that can be reused in study builds.
Accessing Library Manager
Users with access to Library Manager can access the Library Manager tab in eCOA Vault. See Managing Internal Users for more information on how to grant access to the Library Manager.
The following information is displayed about library surveys in your company’s library:
- Survey Label: The Survey Label is the formal label of the survey. This is used in Studio, collection documents, and data exports. This label may differ from the display label that respondents see when they are viewing or completing a survey.
- Type: The Type column indicates whether a survey is configured as an ePRO or eClinRO survey.
- Description: A short description of the survey.
- Last Published: The date when the library survey was last updated and published.
- System Version: The version number of the survey in the system. This number does not correspond to the instrument version.
- Languages: The number of languages associated with this version. Not all languages may have translations published in the library. You can access the survey to view more details about languages.
You can select the survey label to view more information and manage the survey.
Searching Library Manager
To search for a specific survey, enter the search term in the search box, and select Search.
You can also select options from the Type and Status dropdown lists to further filter results.
Best Practices for Library Manager
| Topic | Description |
| When to Use Library Manager | Create a library survey if the survey is likely to be used in more than one study. You can only create library surveys from Library Manager, and not from a study collection. |
| Allowing Study-Specific Edits | You can control whether library surveys can be edited by study teams. For licensed instruments, we recommend NOT allowing study-specific edits because the content has been reviewed and approved by the copyright holder. |
| Translations | Always store and manage translations in the Library Manager, even when translations are done for a specific study. This may require additional coordination with study teams. Once you publish a translation, it is available for use in studies in a particular language. Library surveys are available to publish from the Draft and Unarchived states. |
| Creating a New Version | When you create a new version of a library survey and edit the Survey Configuration, fill in the Summary of Changes field so that you maintain a record of what is changing in this version. The Summary of Changes appears on the library survey page. |