Using Survey Libraries

You have access to two libraries of reusable surveys: the Veeva Library and your own customer library. The Veeva Library provides you with pre-configured and commonly used surveys that you can import into your study’s collection. Your own customer library contains surveys that you or others at your company configured and saved from existing collections. Data you enter for a library survey’s review status and license purchase history is also saved in your library. For more information about how to configure a survey in Veeva eCOA Studio, see Configuring a Survey.

See the following pages for more information:

• Configuring Surveys: Learn how to set up and customize surveys in Studio.
• Using Library Manager: Learn how to manage and organize your surveys in your own customer library.

To import a survey from a library to your study’s collection, complete the following steps:

1. Access a collection.
2. In the Surveys tab, select Add Surveys.
3. From the drop-down menu, select Add From Library.
4. Review the list of surveys available in the libraries. You can use the tabs along the top to filter to All, eClinRO, or ePRO surveys or use the Search bar to search for a specific identifier. The following information is available for each survey:
   • Survey Label: The Survey Label is the formal label of the instrument, or the label as it appears to sponsors and sites in Studio and in collection documents. This may differ from the display label the respondents see when they are viewing or completing a survey.
   • Type: The Type column indicates if a survey is configured as an ePRO or eClinRO survey.
   • Reviewed: The Reviewed column indicates whether the survey has been reviewed and approved by the agency or practitioner who owns it. This value can be changed after the survey is added to your collection.
   • Licensed: The Licensed column indicates whether your organization has already licensed the survey from the agency or practitioner who owns it. This value can be changed after the survey is added to your collection.
   • Languages: The Languages column provides a count of the survey’s available languages. You can hover over the number to see more details.
   • Preview: The Preview Survey icon () provides a preview of the survey as it appears for respondents. See the Previewing a Survey section for more information.
5. If you want to import a library survey to your collection, select the Add Survey icon () to add it to your list of surveys. You can import multiple surveys from the library at once, and you can add the same survey to your collection multiple times if necessary (for example, if you need to send the same survey with different display labels).
6. Select Save.

You can edit a library survey after it has been added to your collection unless it is a Veeva Library survey that has been reviewed and approved by the agency or practitioner.

Changing Token Variables in a Library Survey

Some library surveys may be configured to use tokens to allow editable variables in a survey, even if the survey is locked. For example, if the same survey can be used for multiple recall periods, a token may allow you to change the recall period so you can use it in different schedules.

1. Open the library survey you added to your study, and select the Tools menu .
2. Select Tokens. The tokens with editable values are displayed.
3. Expand the token you want to change a value for, remove the existing value, and enter the value you want to display in the survey.
4. Save the survey.

The value is saved.